---
title: 'Automating quotes: from days to minutes, with your real prices'
description: >-
  A system that builds the quote with your current prices, sends it, and tells
  you when the customer opens it. Built around what you already use, in Costa
  Rica.
label: Automating quotes
date: 2026-08-28T00:00:00.000Z
keywords:
  - quote automation
  - automatic quotes
  - custom quoting system Costa Rica
  - quote faster
---

# Automating quotes

Every quote is put together by hand, with prices that live in a different
spreadsheet each time. Meanwhile, the customer has already asked someone
else.

## What the problem looks like

A price request comes in over WhatsApp or email. Someone opens the price
list — this month's, if they can find it — copies the lines into a template,
works out the discount in their head and sends the PDF. If the customer asks
for a change, start over. If three days go by, they've bought elsewhere.

And when the sale closes, nobody knows which version of the quote was the
right one.

## What we build

A system that connects to your price list and your invoicing, and does what
a person does by hand today:

- **Builds the quote** with current prices, not the ones from two months ago.
- **Applies your rules**: volume discounts, per-customer prices, products that
  go together.
- **Sends it** through the channel the request came in on, and **tells you**
  when the customer opens it.
- **Keeps every version**, so the one you invoice is the one that was
  accepted.
- **Turns the accepted quote into an order** without retyping anything.

We don't ask you to switch software. Your systems stay; ours works around
them.

## A typical case

Picture a distributor that gets twenty price requests a day over WhatsApp.
The system reads each one, builds the quote from the current list and answers
in the same chat within minutes. The person who used to spend the morning in
the template now reviews the ones that fall outside the norm.

## How we start

With an assessment: we look at how you quote today, where the prices come
from and where time is lost. You receive a written scope.

[Book a call](/contact)